Excel+for+Teacher+Organization+and+Data+Analysis

**Elementary Excel **
Excel 2016 Cheat Sheet 

I can use Excel to
 * Middle and High Clear Targets: **
 * collect and analyze data using visual graphs, charts, tables, and more.
 * sort information quickly and easily using improved data filters.
 * monitor student progress and keep a close eye on individual achievements.
 * view collected data in an understandable way.

This is NOT a basic Excel class. The expectation is that participants have some experience with the program.

Professional Development Standards for This Training

ISTE NETS 2008 for Teachers Teachers use their knowledge of subject matter, teaching and learning, and technology to facilitate experiences that advance student learning, creativity, and innovation in both face-to-face and virtual environments. Teachers: a. promote, support, and model creative and innovative thinking and inventiveness. b. engage students in exploring real-world issues and solving authentic problems using digital tools and resources.
 * 1. Facilitate and Inspire Student Learning and Creativity **

Teachers exhibit knowledge, skills, and work processes representative of an innovative professional in a global and digital society. Teachers: a. demonstrate fluency in technology systems and the transfer of current knowledge to new technologies and situations.
 * 3. Model Digital-Age Work and Learning **

=Importing Data and Editing In Excel=

==== **Text To Columns- If you have a list of data that needs to be separated this is a wonderful feature to use. For example if you have a list of student names that appear in the same cell and would like to divide the list easily you can use the Text To Columns feature located in the Data** **Ribbon.** ====
 * Basic Template for Sub-Folder** -

**Separating Text into Columns**
1. If you have text all in one column that you would like in two different columns, such as, first name and last name in one single column. 2. Click on the **Data** tab in the Ribbon. 3. Under the heading of Tools, click on **Text to Columns**. 4. Make sure **Delimited** is selected, click **Next**. 5. Select the way that the data is separated, such as, tab, space, comma, etc. Click **Next**. 6. Select Column data format: general, text, date for each column. Click **Finish**. @http://www.excel-easy.com/examples/text-to-columns.html
 * Additional Directions for Using Text To Columns: **

**How to K****eep Headings when Scrolling** - If you are creating a long list and would like your heading to remain visible throughout the document when viewing: 1. Click in cell A2 to freeze horizontal heading, and click cell B1 to freeze the vertical heading. 2. Go to Window>Freeze Pane. (You should see a line appear under your heading.)

To keep both vertical/horizontal headings, put cursor in B2 and then click Window>Freeze Pane.

(Additional rows and/or columns can be kept as headings by selecting the row and/or column below the desired heading or to the right of the desired heading.)

If you would like to print the heading on each page: 1. Click the Layout Tab. 2. Click Repeat Titles Icon, and then highlight your heading that you would like repeated. =

= How to add/insert prefix or suffix to a range of cells in Excel = = =**Organizing Student Data**=
 * How to Add and Combine**
 * Formula to add prefix/suffix or both to a cell range**



Using this example we will:
 * Format Multiple Sheets
 * Create Tabs
 * Use Formulas
 * Conditional Formatting
 * Sparklines
 * Graphs and Charts

**Conditional Formatting** - This feature allows you to quickly see differences in a set of data by color coding the data for you. You set the conditions and color/style that you want and it does the rest. Quick Start Guide to Conditional Formatting



**Tips for Entering Formulas** 1. Formulas are just equations. Instead of adding or subtracting numbers you are adding and subtracting the contents of a cell. 2. Excel includes a number of predefined functions to use as well. You can combine the predefined functions into your own formula. 3. When you type in formulas, the order of operations must be correct. The correct order is: parentheses, exponents, multiplication, division, addition, then subtraction. 4. Remember if you use formulas with equations in the numerator and denominator, you need to use parenthesis to force the spreadsheet to calculate them properly. 5. Make sure when copying a formula that you are copying the formula and not the results.

**I****nserting a Chart** 1. Select columns that you want to graph (make sure that you include the titles). 2. On a PC, click F11 and your chart will appear. 3. On a Mac, click the **Chart icon on the** Ribbon. **(Or Click** __I__nsert > Ch__a__rt... **The "Chart Wizard" window appears.)** 4. Select the type of graph (chart) that you would like to create (bar, pie, linear, etc.).  5. If using the **Chart Wizard**: <span style="font-family: Arial,Helvetica,sans-serif;"> a. Then select **Next>>** three times. <span style="font-family: Arial,Helvetica,sans-serif;"> b. Type in the **Title** and a **Subtitle**, if desired. <span style="font-family: Arial,Helvetica,sans-serif;"> c. Then select **Finish**. <span style="font-family: Arial,Helvetica,sans-serif;"> 6. You can change the titles, colors and preferences by double clicking on the graph on the items you would like to change. 7. You can insert the chart on a different sheet by going to **Chart** on the top menu and selecting move chart.

How to Make a Pictograph

<span style="font-family: Arial,Helvetica,sans-serif;">**Absolute and Relative Cell Referencing** <span style="font-family: Arial,Helvetica,sans-serif;">1. Enter 10 in A1 and 20 in A2. <span style="font-family: Arial,Helvetica,sans-serif;">2. Click in cell B2 and type =A1+A2, then Enter. You should get 30. (10+20=30) <span style="font-family: Arial,Helvetica,sans-serif;">3. Now click in cell B2, Cntl Click, Copy. <span style="font-family: Arial,Helvetica,sans-serif;">4. Click in cell B3, Cntl Click, Paste. I got 20?? <span style="font-family: Arial,Helvetica,sans-serif;">5. Odd 10+20 is not 20. This is because the default for cell referencing in Excel is Relative. Which means that when we thought we were copying the formula into Cell B3 we actually copied the movements of up one and left one which is where A1 and A2 are relatively located from B2. <span style="font-family: Arial,Helvetica,sans-serif;">6. Absolute cell referencing will cause this to work properly. To reference a cell using absolute cell referencing you need to use a dollar sign ($). To actually copy the formula not the spaces moved you need to put the formula in as =$A$1+$A$2. <span style="font-family: Arial,Helvetica,sans-serif;">7. You can mix relative and absolute cell referencing. //<span style="font-family: Arial,Helvetica,sans-serif;">Guide when using absolute cell referencing in which you do not want the column or row to advance. Simply place the dollar sign before the column, row, or both to keep the data source stationary. // <span style="font-family: Arial,Helvetica,sans-serif;">See how this works

How to use Relative and Absolute Cell Reference

Example of Absolute and Relative Cell Referencing

=**Manipulating Data in Workbooks**=



<span style="font-family: 'Arial Black',Gadget,sans-serif;">**How to Create a Drop Down Menu** - If you would like to create drop down menus in an excel document, use this document for help.





<span style="font-family: 'Arial Black',Gadget,sans-serif;">**Sparklines** - <span style="font-family: Arial,Helvetica,sans-serif;">If you would like a progress line beside your data for different rows, you might want to check out Sparklines. They are like little mini charts for your data. You can find Sparklines under the Charts Tab. Select the cell where you would like the Sparkline to appear. You select which type of Sparkline will best fit your data: line graph, column graph or win/loss graph. Select the data you would like to appear in the Sparkline.
 * Use same data from Conditional Formatting for an Example.

How make a Sparkline mini-chart in a cell.



Formulas commonly used prefixes and suffixes
= A5 &"."& B5 &G5&"@students.cmcss.net"

="CMC."& F5

Removing digits from student Powerschool Number

=RIGHT( F5 ,LEN ( F5 ) -3)

=**<span style="font-family: 'Arial Black',Gadget,sans-serif;">Exporting Data To Word **=


 * <span style="font-family: 'Arial Black',Gadget,sans-serif;">How to Do Mail Merge with Excel and Word **

Mail merge allows teachers to make one letter and insert place holders that pull information from a spreadsheet and make a copy of that letter for every row that is in the spreadsheet. This can also be done with labels as well.

Mail Merge Directions
 * Directions for Using Excel to Make a Mail Merge**

**How to create a link to Students' Portfolios on the School Server:**


<span style="font-family: 'Arial Black',Gadget,sans-serif;">**Linking Across Workbooks/Sheets** - If you would like to link one worksheet to another or a part of a worksheet to another, here are the instructions.

<span style="font-family: Verdana,Geneva,sans-serif;">**Tutorials** <span style="font-family: Verdana,Geneva,sans-serif;"> **Excel 2010 PC version tutorial:** <span style="font-family: 'Arial Black',Gadget,sans-serif;">@http://office.microsoft.com/en-us/excel-help/getting-started-with-excel-2010-HA010370218.aspx <span style="font-family: Verdana,Geneva,sans-serif;">**Excel 2011 Mac version tutorial: <span style="font-family: Verdana,Geneva,sans-serif;">@http://www.microsoft.com/mac/excel/getting-started-with-excel ** <span style="font-family: Verdana,Geneva,sans-serif;">**<span style="font-family: Verdana,Geneva,sans-serif;">Other Tutorial: ** @http://www.internet4classrooms.com/on-line_excel.htm
 * Stay Up to Date with Excel:** @http://excelitch.com/

**Overview of Blended Learning** - Khan Academy video tutorials featuring content from the Christensen Institute


 * Common Sense Media **


 * Introduction to the SAMR Model - <span style="color: #4a4a4a; font-family: Lato,Arial,Helvetica,sans-serif; font-size: 15px;">a way to evaluate how technology is incorporated in lessons
 * K-12 Digital Citizenship Curriculum** Scope and Sequence - empower students to think critically, behave safely, and participate responsibly in a digital world
 * Educator Ratings and Reviews (formerly Graphite) - in-depth editorial reviews on educational apps


 * SOS Strategies ** - For a great list of classroom strategies shared by Discovery Education, visit @http://tinyurl.com/SOS-strategies.