Portfolio+Uploads+with+Educopia

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The Tennessee Department of Education requires teachers in some grade levels and content areas to keep a portfolio of student work. Educopia is the site chosen by the state to manage portfolio submissions. This page provides necessary information to support teachers as they begin using the Educopia site.

Open Labs will be provided on March 6th, 15th, and 20th at Central Services South from 3:30-5:30 to assist teachers with portfolio uploading.
=Portfolio Management Training Presentation= media type="custom" key="29549573" align="center"

TNGrowth Resources Page

 * Portfolio Guides by Content Area
 * Educopia Tutorials (Videos and PDF Guide)
 * General Information

Frequently Asked Questions Page
=** Downloading Student Sample Items from Seesaw **=
 * || Lenovo || Mac ||
 * Log into Seesaw and select the Journal view option.

Navigate to the desired item in the class feed. || ||   ||
 * Find the three dots at the bottom right corner of each post.



Click the dots to reveal the options for the item. Click D ownload item or Save item (Save item will open the item in another window. Right-click and choose Save As to name and save the item on your device. If a download symbol is visible, click it to download the item. (Usually appears with Audio and Video files.)

//If the item does not open automatically, you may need to click the link //// at //// the //// bottom of the //// screen or check the download folder. // ||

|| To right-click on a Mac, hold down the Ctrl key and click. || Firefox requires additional steps. || Use Chrome Browser. Firefox requires additional steps. || browser window.
 * || Use Chrome Browser.
 * The file will automatically download and appear at the bottom of the

**Lenovo:** Click the arrow next to the file name and choose 'Show in Folder.'

Right-click on the file in the window and choose 'Rename' from the options.

(Do not open the file if possible. Sometimes opening the file will change the format.)


 * Mac: **

Save each student sample using a naming convention that makes locating the correct sample for submission to Educopia easy.

Example of a naming convention for student work: Emerging-Student-A

(Check the Supported File Types image below in the Educopia section.) ||

||

||
 * Navigate to the Educopia site to begin uploading student samples. || See directions in the next section. ||  ||

=Uploading Student Sample to EDUCOPIA=

Educopia Requirements:
This is the TN platform to upload portfolio work for evaluation. Keep in mind this is used by teachers in other areas; gym, art, and other subject areas. Do not use private browser windows when working in the system. If the system does not work as expected, change browsers.
 * [[image:https://lh6.googleusercontent.com/eDxxZplzfqemHhJ2I3_aKaMA8ayu3aZG4zJFfhiPiwK29GOyO-CeOKhznqPXc_oBGnJAz5_ogKpr5PvzBhYudB43par7nD2yGtwB-095hx8dKGYuiArJ0oez7961MReAWtjPK9PW width="274" height="208"]] || [[image:https://lh6.googleusercontent.com/5NcB1bB_eypjkI3Ri3Wd0Y8k4gDm_0EPeuk3SPBGLlhxXUo8xZBUMKf5LcrnIHpCDZF3hn9bI8cJGDwn_7Ur-JHRQ5Xw9_Tkk9UTZn0eplKfzyFGMR_3IE6axVJGly5EVvKRHtfm width="288" height="216"]] || [[image:https://lh3.googleusercontent.com/jVQopb8IvvkQB_r30RRBFGUDL9ynk2lesylzZ5OCWbagtETNpSfQFctCE6pw71v_Q9xMgiLO96VFxvtcYE0rrTFU1S9U8vwcfpXVGxrXMkecLat1MOtUvkjGMFpnakI05jCyO6rA width="257" height="218"]] ||

//(Your account should be activated.) //
 * Log in to your account on Educopia.


 * Username: district email
 * Password: created by user*


 * A link is provided on the sign in page to retrieve a forgotten password. || [[image:https://lh6.googleusercontent.com/hVgQ6JyXP2PxKAIq_iJQJKW9SMjuWfyfc9XI1Ur12eh4Ybr9_J7fCfzr7QM9UphQmjJC04ztoiFr8Jz1TB1kbDjuBVyb8KpVWc_om7fQAhOy-mlTw7zWyb2BRd1JS15Vd8A121gU width="277" height="139"]] ||
 * Navigate to the Desired Content Area

Once logged in you will see your homepage with the four categories for evaluation.

Two ELA and two math. || ||
 * === Download content specific context form. ===

From Educopia: Click on the subject name.

Task A and Task B will appear. Select the desired task option. || || //to use. This section explains how to access, download, and use the form. Portfolio reviewers will see both the student sample(s) and the explanation form. Be sure to fill out the form in such a way to help the reviewer understand what they are seeing.//
 * //Each work sample requires an explanation.// Educopia //has provided a form for teachers//

'Classroom Context and Narrative Form.'
(This form will be included with each sample to explain the work)

Open the word document that appears at the bottom of the window. Enable editing of the downloaded document.

Context and Narrative file can also be downloaded directly from this wiki. Click document linked below.

Note that part of this form says it is 'optional', but the __district expectation is that the form is filled out completely.__

|| ||
 * Submit student sample to Educopia.

Click the link, 'What I Need to Submit.'

Choose the upload arrow for the type of sample, Emerging, Proficient, or Advanced. ||  || (Completed Context form or Student Work Sample) ||  ||
 * Select 'Click to Browse' for the file to be uploaded.
 * Select where the file is located from the options shown.

Seesaw files that you downloaded earlier should be on 'My Machine.'

1. Use the file navigator window to locate the appropriate file. 2. Select the file to be uploaded. 3. Click 'Open.'

(Larger files may take longer to upload.)

Users who chose Google Drive to store student samples should select Google Drive from the three options on the Educopia site. ||  ||
 * The name of the content narrative or student work sample will appear under the heading after being uploaded.

The narrative or work sample can be previewed by clicking the name of the file. Multiple samples can be uploaded by clicking the 'Add More Work' icon.


 * Save uploaded samples before leaving the page. **

**TROUBLE ADDING MORE WORK?** SEE THIS LINK || ||   ||   ||   ||

=Tagging Evidence in Educopia= (Tagging is for self-reflection and guidance when choosing a score. Tags will provide suggested scores based on evidence tagged and assessment value given to selected standards. Reviewers will not see tags.) based on standards associated with the content area.
 * Click the blue check beside the uploaded file to begin tagging evidence

(Training video time stamp 19:20) || || link located in the upper left corner and select the desired item. ||  || of the window.
 * Select the content standard to be tagged, then click the 'View Work'
 * When work is selected (see the step above) it will appear in the center

1. Click 'Tag Evidence'. 2. Select the Option from those listed. Each option will reveal associated standards. 3. Select the standard from the list. || || to guide assessment value decisions. This step takes the guesswork out of assigning a score.
 * Be sure to notice any scrollbars when viewing indicators. Use the indicators

(Training video time stamp 22:00)

Don't forget to Save when complete. || || rubric. || ||
 * When ready to enter a score, click the green 'Enter Score' icon at the top center of the
 * Scores selected in the rubric area will have a halo around them for easy selection. || [[image:rubrichalo.JPG width="397" height="126"]] ||
 * When all scores have been selected, be sure to Save.

When ready to return to the previous screen click Finish.

(Training video time stamp 30:00) || || school level, then around minute 36 switches to elementary PE, and at minute 47moves to elementary RLA and Math. The process is the same for each content area and grade level, but the examples given match the grade level discussed. ||  ||
 * Repeat these steps until all samples are uploaded and scored. ||  ||
 * Note the training video below begins with Related Arts at the high

=Educopia Training Video= media type="custom" key="29549537"

**For more information about the process visit:** []